In my last post I talked about the first 4 tips to help you put on amazing events in your ministry. Today I want to share the last 4 tips. Here they are:
5. Schedule when, where, and how promotion will work
All the planning in the world won’t help if your event isn’t promoted right. You want to give your audience enough time to plan ahead, but not so much they’ll forget about it. Usually 4-6 weeks is enough time for most events. If registration is involved you may want more. Work with the person or team responsible for handling communication in your ministry and church to make sure you get the time you need to promote your event right in the bulletin, on stage, on the website, on social media, etc.
6. Know your budget
You don’t need to have a huge budget to put on an amazing event, but you do need to know what your budget is. And so does your team. Let the person in charge of decoration know how much money they can spend. Same with whoever is responsible for food, supplies, transportation, etc. Assign someone to keep track of how much is being spent so you don’t go over.
7. Evaluate afterwards
Give yourself and your team some time to decompress after the event. A few days later get everyone together and talk about the event. Did you reach your win? Did it impact your audience the way you wanted it to? Did everyone who helped get thanked? Here are 3 questions my team and I use to evaluate our events:
- What went right?
- What went wrong?
- What was missing?
8. Write everything down
Throughout you brainstorming, planning, and evaluating process be sure to take good notes on everything that’s been agreed to. Also keep good notes from your evaluation so you know what you want to repeat, add, and avoid if you ever do this event again in the future. Here’s a free tool I’ve put together to help you and your team keep track of everything.
What tips would you add to this list?